Office Administrator

ULMA CONSTRUCTION SYSTEMS CANADA Inc.

We are a leading manufacturer and supplier of highly efficient concrete forming & shoring solutions providing high performance engineered products and reliable services.

Job Description

Summary: 

• Job Types: Full-time, Permanent
• Benefits:
• Casual dress
• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Schedule: 8-hour shift
• COVID-19 considerations:
• Must be fully vaccinated against Covid19
• COVID Response Plan in place
• Work remotely: No

Duties and responsabilities

• General Receptionist / Office admin duties.
• Executive assistant duties.
• Provide administrative support to the sales, logistics & finance staff.
• Handle shipping documentation process.
• Client invoicing and support of billing dept.
• Handle day-to-day vendor activities and payables.
• Support collections team.
• Assist with month-end closing.

Experience, education, skills and abilities

• Years of Experience - 1 to 3 years
• Education – 3 Year Diploma in a related field.

Basic Skills:

• Have an outgoing, positive and friendly personality.
• Speaking, reading, writing, and general business communication in English.

• Speaking/Reading/Writing in Spanish is an asset.

Customer Relations:

• Be comfortable speaking with customers to resolve issues.

• Be positive and professional as customers, visitors and colleagues pass through the office.

Time Management: Managing one's own time and the time of others.

Computer Skills:

• A moderate to an advanced comprehension of Microsoft Office.
• A moderate understanding of computers & Microsoft Windows.
• An ability to learn our internal billing, logistics, and reporting software.